Service Specific Privacy Statement
49èmes Journées des Actinides (JdA-2019)
1. The Description of the Specific event
This e-Service is made available on this web page in order to offer an online electronic registration for the 49èmes Journées des Actinides (JdA-2019). While registering your personal data will be collected and further processed for the purposes detailed hereafter under point 2.
The specific e-Service is managed considering:
- Event organised by both the JRC and an external company - outside the JRC
- Personal data are published on a publicly available website,
- A report including a presence list is shared between participants and organisations
As this e-Service collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions/bodies and on the free movement of such data, is applicable.
The Head of Unit Thematic coordination of the Joint Research Centre (JRC) has taken the responsibility, as Controller of the processing of personal data covered by the generic notification DPO-1528. The specific e-Service is under the responsibility of the Unit Head of Unit "Advanced Nuclear Knowledge" of the Joint Research Centre (JRC), acting as Event Co-ordinator and Personal Data Processor.
With a view to the provisions of the said Regulation, furthermore, the following should be noted. The information will not be re-used for an incompatible purpose. The EU will only disclose information to third parties if that is necessary for the fulfilment of the purpose identified above. The EU will not divulge your personal data for direct marketing purposes.
2. What personal information do we collect, for what purpose and through which technical means?
The personal data collected and further processed are: First Name, Name, nationality, address, title, organisational unit, name of organisation represented, office/mobile phone numbers, fax number, e-mail address (functional e-mail address of organisation recommended), gender (needed for the right title).
Photographs/pictures of groups of participants and organizers may be taken and published in the context of the event and in the framework of the JRC activities.
The purpose of the processing of personal data for the e-Service as well as for the JdA-2019 is the management of the event (identified by an event code), including management of:
lists for contacts, invitations, participants,,reports, distribution of reports, feedback on reports, event follow-up, follow-up events, follow-up actions, photographs/pictures, information sharing and publication of minutes of events on JRC websites.
Photographs and audiovisual footage may be taken during the event and published thereafter. By agreeing to this privacy statement, you also agree to have your photograph and/or audiovisual footage taken and published by the JRC after the event". For any specific query, the applicants can use the contact information point in the privacy statement.
Personal data are normally collected through classical web forms and stored inside a database on JRC servers as soon as you send your registration forms per email.
Personal data are stored also on a computer of the external contractor who has to guarantee the data protection, confidentiality and security required by Regulation (EC) 45/2001.
3. Who has access to your information and to whom is it disclosed?
No personal data is transmitted to parties, which are outside the recipients and the legal framework mentioned.
Some of your personal data for the JdA-2019 will be published on a publicly available website. Therefore, you need to opt-in when registering to this event in order to confirm your acceptance to this publication.
In most of the cases, in order to keep the network of the participants operational a contact list of participants is shared between attendees. The report including the presence list is shared between participants and distributed to all organisations represented in JdA-2019. As reports of these kind of official events are Commission documents, they underlie Regulation (EC) 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents.
4. How do we protect and safeguard your information?
The collected personal data and all information related to the above mentioned event is stored on the servers of JRC, the operations of which underlie the Commission's security decisions and provisions established by the Directorate of Security for this kind of servers and services.
The collected personal data and all information related to the above mentioned event is stored on a computer of the external contractor who has to guarantee the data protection and confidentiality required by Regulation (EC) 45/2001.
5. How can you verify, modify or delete your information?
In case you want to verify which personal data is stored on your behalf by the responsible controller, have it modified respectively corrected or deleted, please write an e-mail message to the functional mailbox address mentioned hereafter under "Contact Information", by explicitly specifying your request.
Special attention is drawn to the consequences of a delete request, in which case any trace to be able to contact you will be lost.
6. How long do we keep your data?
Your personal data is kept as long as follow-up actions to the above mentioned "event" are necessary with the regard to the purpose of the processing of personal data for the e-Service as well as for the "event" management. All personal data linked to the user account and not used for 5 years after the last "event" registration will be deleted.
7. Contact Information
In case you have questions related to this e-Service, or the organisation of the event, or concerning any information processed in the context of the event, or on your rights, feel free to contact the support team, operating under the responsibility of the Controller, using the following contact information:
Complaints, in case of conflict, can be addressed to the European Data Protection Supervisor.